Passport and Visa Procedures
Students and staff participating in Erasmus+ mobility programs must complete their travel document, visa, and, if required, residence permit procedures before the mobility begins. Passport type, mobility duration, and destination country may alter the applicable procedures.
Passport
Before Mobility
Visa
It varies by country.
Schengen Short Stay
90/180 Day Rule
Responsibility
It belongs to the participant.
Do not leave passport and visa applications until the last minute.
Passport issuance, scheduling a consular appointment, visa assessment, and in some countries, residence permit procedures can take time. Obtaining mobility rights does not automatically grant a participant a passport, visa, or entry into the country.
Erasmus+ Student Mobility Programs
Passport Procedures for Students
Passport procedures for Erasmus+ students may vary depending on age and current passport status. Students are exempt from the application fee for ordinary (burgundy) passports.
Burgundy Passport (Exempt from Fee)
Students who can document their student status and are under 25 years of age are exempt from passport fees when applying for a regular (burgundy) passport.
The passport/passport document fee must be paid.
Direct Application for National Identity Card
If student information can be verified through the system, a student certificate may not be required. If necessary, a current student certificate can be submitted with the passport application.
Appointments, required documents, and current document fees should be checked with the General Directorate of Population and Citizenship Affairs.
Erasmus+ students aged 25 and over
For students who have reached the age of 25, the standard student fee exemption, which is only valid with a student ID, does not apply. However, it is possible to obtain a passport without a fee through an official letter issued by the university within the scope of eligible study abroad activities.
Apply with a petition.
Students going abroad under the Erasmus+ program apply to the Coordinator's Office with a petition for fee-exempt passport procedures.
Get Your Official Letter
For eligible students, the Coordinator will provide information regarding Erasmus+ mobility. e-signed official document It is arranged.
Apply to the Tax Office
By applying to the Tax Office or Treasury Department with an official letter issued by the university. Passport processing fee exemption / fee-free It is completed.
Apply to the National Identity Registry (NVİ).
After completing the tax office process, a passport appointment is scheduled by paying the required fee for the passport, and then the application is submitted to the Population Registry Office.
Do not pay the passport fee in advance.
Students over the age of 25 are advised to first obtain the necessary document from the Coordinator's Office and then complete the fee exemption process at the Tax Office. It is not necessary to pay the passport fee in advance.
If a payment has been made by mistake but the amount has not yet been used for a passport application, you must apply to the relevant Tax Office for a refund.
Population and Citizenship Affairs
Passport Application
Applications for ordinary passports are made at the Provincial and District Population Registration Offices.
Meeting
To apply for a passport, you must select a suitable date and application center through the NVİ appointment system.
Essential Documents
You must prepare your Turkish Republic identity card or temporary identity document, a biometric photograph, your current passport (if you have one), and other necessary documents depending on the type of application.
Current Fees
Passport fees and document charges can change annually, so the National Identity Registry's (NVİ) current fee schedule should be checked before applying.
Erasmus+ Students
Visa Procedures for Students
Determining the required visa type for Erasmus+ mobility, submitting the visa application, scheduling an appointment, and preparing other necessary documents are the responsibility of the student.
If a visa cannot be obtained, the mobility program cannot be carried out.
Being selected for Erasmus+ mobility does not guarantee a visa. If the student fails to obtain the necessary visa or entry/residence rights in the country in time, the mobility will not be possible.
Schengen Type C Visa
Short-term stays in the Schengen area are generally A maximum of 90 days within a 180-day period. It is subject to the rule.
For eligible student travel for learning or educational purposes, the Schengen visa fee is subject to the European Union Visa Code. 16(4)(b) It is not included under this article.
National / Type D Visa
Exceeding 90 days A short-term Schengen visa is not sufficient for student mobility programs.
According to the student's host country's regulations National long-term / Type D visa or they need to follow the relevant student residence permit procedure.
Visa and application fees are the responsibility of the student.
Long-term national visa fees and, if applicable, residence permit fees are determined according to the legislation of the respective country and are covered by the student.
Exemption from Schengen Type C visa fees is granted by an authorized external service provider. This does not mean that services, appointments, courier services, or other additional charges are free.
Application Authority
Where to Apply for a Visa?
Embassy / Consulate
The primary source of information for visa applications is the Embassy or Consulate of the country you wish to visit in Türkiye. The most up-to-date list of required documents and visa type should be checked with the relevant representation.
Authorized Application Center
Some countries accept visa applications through authorized external service providers instead of directly at the consulate. Only application channels officially designated by the relevant representation should be used.
Coordinator Documents
Documents that can be submitted for a visa application.
The following documents may be prepared by the Coordinator's Office for visa processing purposes for students who have been selected for Erasmus+ mobility programs.
Eligibility Letter
This is the official document confirming the student's eligibility for Erasmus+ mobility and providing details about the mobility program.
Language Certificate
The document showing your foreign language proficiency score from the Erasmus+ selection process can be prepared for use in your visa application, if required.
Visa Facilitation Letter
A visa facilitation/support letter can be issued detailing the nature, duration, and necessary institutional information of the Erasmus+ mobility program.
Other visa documents must be prepared by the student.
The student is responsible for preparing the passport, application form, photograph, travel health insurance, accommodation, transportation, proof of financial sufficiency, acceptance letter, and other documents requested by the consulate, as well as submitting the application on time.
Visa documents requiring apostille
Some country representations or authorized authorities may not accept the visa facilitation letter or other official document issued by the Coordinator. apostille They may request that it be presented as such.
If such a condition exists, the student must do so. The Coordinator must be notified before the document is prepared and the signing process is completed. The document may need to be prepared with a signature/seal format suitable for apostille certification.
The apostille process is the student's responsibility.
It is the student's responsibility to investigate whether an apostille is required and to take the issued document to the competent apostille authority. The apostille process is not carried out by the Erasmus+ Institutional Coordination Office.
Private Passport
Students with Green Passports
Having a special (green) passport does not automatically exempt you from visa and residence permit requirements for long-term Erasmus+ mobility programs.
Short-Term Mobility
Within the scope of the exemption granted to holders of special passports of the relevant country and If the 90/180 day rule is not exceeded Short-term activities can be undertaken without a visa.
Long-Term Mobility
For study mobility programs lasting one semester or longer, the student must have a student visa from the relevant country and residence permit He also needs to research the rules.
Control by Country
While some countries allow applications for residence permits after visa-free entry, others may require obtaining a national visa before leaving Türkiye for long-term stays.
Please pay attention to the 90/180 day calculation.
Previous Schengen trips may be counted even in countries with visa exemption. The student must ensure that their total stay within a 180-day period does not exceed 90 days during their planned mobility period.
Erasmus+ Staff Mobility
Passport Procedures for Staff
The procedures regarding the type of passport to be used by staff participating in Erasmus+ staff mobility are handled according to their individual circumstances.
Burgundy Passport
Ordinary (burgundy) passport procedures are the responsibility of the staff.
The necessary documents should be prepared and the passport application should be submitted directly through the NVİ appointment system.
Green Passport
For personnel entitled to a special (green) passport, the necessary institutional documents and application forms must be processed. Personnel Department They need to contact them.
Grey Passport
To obtain a service (grey) passport, it is necessary to complete the required assignment and institutional approval processes and obtain an approved service passport application form from the Human Resources Department.
Service Stamped Passport
Grey Passport Application Process
Unit Management Board
The necessary Unit Management Board decision regarding mobility is made.
Rector's Approval
The Rector's approval regarding the overseas assignment is finalized.
Passport Application Form
Approved by the Personnel Department. Service Stamped Passport Application Form It is taken.
NVİ Application
Passport applications are submitted to the Provincial Directorate of Population and Citizenship Affairs by appointment, along with the necessary documents.
Green and gray passport applications
For both private and service passports, current application forms, required documents, stamp duty fees, and application conditions should be checked through the National Identity Registry (NVİ).
Staff Mobility
Visa Procedures for Staff
Checking visa requirements and completing any necessary visa, travel permit, or electronic entry procedures is the responsibility of the staff.
Passport type alone does not guarantee visa exemption.
While holders of private (green) or service (grey) passports may be exempt from visa requirements for short-term travel to many countries, some countries still require visas for these passport types.
Therefore, the country to be visited Current visa requirements based on passport type. It must be checked.
Burgundy Passport
The visa regime of the country you will be visiting for holders of ordinary passports should be checked, and a visa application should be made if necessary.
Green Passport
Whether or not a visa exemption exists for a private passport, its duration, and the purpose of the trip should be checked separately.
Grey Passport
Using a service passport does not guarantee visa exemption for all countries. The service passport policies of the relevant country should be investigated separately.
Additional procedures may be required even for visa-free travel.
Just because a country doesn't require a visa doesn't mean no procedures need to be done before travel. Some countries require the use of electronic travel authorization, online registration, entry forms, QR codes, prior notification, or other electronic systems.
It is the participant's responsibility to research these procedures and complete them within the specified timeframe.
Before the trip
Check Visa and Entry Requirements.
Students and staff are advised to review the following points before finalizing their travel plans.
- Does my passport type require a visa for the country I'm traveling to?
- Depending on my mobility period, do I need a short-term visa, a national long-term visa, or a residence permit?
- Does my passport meet the entry requirements of the country?
- Do my Schengen stays within the last 180 days affect the 90-day limit?
- Are proof of financial sufficiency, accommodation, or health insurance also required for a student visa or residence permit?
- Do I need to obtain a visa facilitation, eligibility certificate, or language certificate from the university?
- Does the university certificate to be issued need to be apostilled?
- Even with visa exemption, is an electronic travel authorization, pre-registration, or online entry form required?
- Is a residence permit or local registration process required after arrival?
Official Sources
Passport and Visa Information
Passport and visa requirements are subject to change, so it's important to check official sources for the most up-to-date information before traveling.
Population and Citizenship Affairs
Passport Appointment System
Population and Citizenship Affairs
Passport Services
NVİ
Current Passport Fees and Booklet Costs
Turkish Ministry of Foreign Affairs
Visa Requirements Applicable to Turkish Citizens
European Commission
Schengen Visa Policy
EUR-Lex
EU Visa Code · Article 16
Please be sure to check the Ministry of Foreign Affairs visa page.
Visa regimes applied by countries to ordinary, special, and service passports differ and may vary. Before traveling, it is necessary to review the current country list of the Turkish Ministry of Foreign Affairs and the official representation website of the country to be visited.