Internal Control System
The Erasmus+ Institutional Coordination Office's internal control system has been established to support the conduct of activities in a legally compliant, effective, economical, efficient, transparent, and accountable manner.
Important Information
This page has been prepared for informational and corporate transparency purposes. Internal control processes are based on current legislation, decisions of the University's senior management, approved official documents, and electronic document management system (EBYS) records.
Page Content
Quick Access
You can access the key documents, tables, and processes within the scope of internal control via the links below.
Institutional Framework
Mission and Vision
The coordination office's internal control approach is implemented in conjunction with quality assurance, institutional memory, and service standardization.
Mission
In line with our university's internationalization strategy and goals, our aim is to facilitate the implementation of international student and staff exchange programs and to develop activities to enhance our university's international recognition.
Vision
Our goal is to ensure that our university becomes a globally recognized institution with high-quality partnerships in all parts of the world, a world-class educational structure, and a multicultural approach.
Organization
Organisation Scheme
Organisation Scheme
The coordination unit's task distribution and organizational structure can be viewed through the current organizational chart.
Policy
Internal Control Policy
Internal control policy includes fundamental principles for ensuring that processes are carried out in a manner that is compliant with regulations, measurable, traceable, and improvable.
Tasks
Job Descriptions
Job Descriptions
Duties, authorities, and responsibilities are tracked through personnel and process-based job descriptions.
Processes
Workflow Diagrams
Workflow Diagrams
Workflow diagrams enable standardized tracking of process steps, responsibilities, checkpoints, and outputs.
Service Processes
Main Erasmus+ Service Processes
The main service processes carried out by the Coordination Office are summarized below.
Outgoing Student Mobility
Application, evaluation, placement, document verification, and post-mobility procedures.
Outgoing Staff Mobility
Teaching, training, acceptance letters, assignments, and reporting processes.
Inbound Mobility
Partner institution nomination processes, acceptance procedures, document verification, and program organization.
Partnerships and Agreements
IIA processes, inter-agency communication, EWP, and deal monitoring procedures.
Financial Processes
Grant agreements, payments, budget tracking, reporting, and archive controls.
Support and Information
Applicants will be informed through the support system, announcements, and official channels.
Public service
Public Service Standards and Inventory
The following tables are provided as draft editing space. They must be matched with approved corporate tables before publication.
Risk and Control
Risk Management and Control Activities
Within the scope of the internal control system, risks are evaluated in terms of processes, documents, legislation, financial management, information security, and service continuity.
Identifying Risks
Delays in processes, missing documents, erroneous transactions, regulatory violations, and data security risks are identified.
Control Activities
Checklists, division of labor, document verification, electronic document management system (EDMS) records, and digital archiving methods are used.
Monitoring and Improvement
Identified shortcomings are addressed through annual reviews, activity reports, and process updates.
Risk and Control
Risk Management Plan, Risk Inventory and Action Plan
The coordination office's risk management documents are given below.
Reporting
Annual Unit Activity Reports
The annual activity reports of the Coordination Office are given below.
University Documents
Strategic Plan, Performance Program and Activity Reports
Internal control processes are evaluated in conjunction with the University's strategic planning, performance program, and activity reporting processes.
Legislation
Legislation and Internal Regulations
The internal control system is implemented within the framework of relevant laws, regulations, directives, Erasmus+ program rules, and institutional arrangements.
Notifications and Support
Feedback, Suggestions, Complaints, and Bug Reporting Channels
To ensure the effectiveness of the internal control system, stakeholder feedback, bug reports, and suggestions for process improvement are recorded.
Erasmus+ Support Desk
The Erasmus+ Support System should be used for applications, documents, processes, technical support, feedback, suggestions, and complaints.
Go to Support System