Erasmus+ Staff Mobility
Erasmus+ Staff Mobility is a mobility program that supports the professional, academic, and institutional development of academic and administrative staff through teaching or training activities abroad.
General Information
What is Staff Mobility?
Staff mobility activities may take place within countries associated with the Programme or in third countries not associated with the Programme. The mobility activity should be aligned with the professional and personal development needs of the staff.
Teaching
It enables academic staff to teach at partner higher education institutions abroad.
Receiving Education
It enables academic or administrative staff to participate in training, on-the-job training, or observation activities related to their professional field.
KA131 / KA171
KA131 covers mobility within Europe, while KA171 covers mobility with third countries not related to the Programme.
Application
Application Requirements
Candidates applying for staff mobility programs must meet the general and specific application requirements stated in the relevant announcement. Regarding foreign language requirements, the following minimum scores will apply for the 2027 call year and onwards; if a higher or specific requirement is stipulated in the announcement, the provisions of that announcement will prevail.
SCU
Becoming a Staff Member
Applicants must be academic or administrative staff at Sivas Cumhuriyet University.
75
Teaching — Academic Staff
For Staff Teaching Mobility (STA) applications, the minimum foreign language score for academic staff is 75.
60
Training — Academic Staff
For Staff Training Mobility (STM) applications, the minimum foreign language score for academic staff is 60.
90
Academic Staff in the Field of Foreign Languages
The minimum score for academic staff working in departments or units dealing with foreign languages, or who have graduated from departments in the field of foreign languages, is 90.
50
Administrative Staff
For Staff Training Mobility applications, the minimum foreign language score required for administrative staff is 50.
STA
Teaching Requirement
Only teaching staff obligated to teach under Article 36 of Law No. 2547 are eligible to apply for teaching mobility.
For KA171 mobility programs, separate announcements may be published for quotas allowing students to receive training in Turkish-speaking regions without language proficiency scores. Specific provisions regarding these quotas will be stated in the relevant announcement text.
Application
Application Documents
Applicants must upload their application documents to the TURNAPortal system completely, legibly, and in the correct format.
Passport Photo
A passport-sized photograph (4.5 x 6 cm) taken from the front within the last 6 months must be uploaded.
Foreign Language Certificate
A valid result certificate from YDS, e-YDS, YÖKDİL, e-YÖKDİL, e-TEP, or an internationally recognized foreign language exam deemed equivalent by ÖSYM must be uploaded.
Priority Documents
If points are requested based on the evaluation criteria, the relevant situation must be proven with official documentation.
Portal Loading
Documents must be uploaded to the system via TURNAPortal. Incomplete or incorrect documents may result in the application being deemed invalid.
It is mandatory to upload all required documents before, during, and after the mobility period via TURNAPortal. Documents submitted outside the portal may not be considered, subject to the terms of this announcement.
Definitions
Types of Staff Mobility
Staff Teaching Mobility
It enables academic staff responsible for teaching to teach students and carry out academic/educational activities at partner higher education institutions abroad.
- Under KA131, this can be done in EU member states and third countries associated with the Programme.
- Under KA171, this can be done in third countries that are not related to the Programme.
- An Erasmus+ inter-institutional agreement in the relevant field is required for mobility.
- The KA131 announcement stipulates that the teaching plan should be organized according to a 3-day work schedule.
- The KA171 announcement requires the teaching plan to be structured over a minimum of 5 working days.
- Teaching mobility requires teaching for a minimum of 8 hours.
Staff Training Mobility
It enables academic or administrative staff to participate in training, on-the-job training, observation, or professional development activities abroad related to their field of work.
- Academic and administrative staff can apply.
- For training mobility under KA131, inter-institutional agreements are not mandatory.
- The activity should be related to the staff member's job description and professional development.
- The KA131 announcement stipulates that the training schedule should be organized over 3 working days.
- The KA171 announcement requires that the training schedule be organized to include at least 5 working days.
- Staff training is a full-time activity.
KA131 Staff Mobility
It covers staff teaching and training mobility carried out in EU member states and third countries associated with the Programme.
- The grant payment period is limited to 3+2 days, meaning 3 activity days + 2 travel days.
KA171 Staff Mobility
It includes staff teaching and training mobility activities carried out with third countries not related to the program.
- Activities are generally planned within a framework of 5 activity days + 2 travel days.
Evaluation
Evaluation Criteria
The evaluation criteria for academic and administrative staff in KA131 and KA171 job postings are structured within the same framework. Evaluation is based on foreign language proficiency scores, prioritization criteria, and any potential elimination criteria.
| Criteria | Score / Ratio |
|---|---|
| Foreign language score | %20 |
| Being a first-time participant in Erasmus+ Staff Mobility | +20 |
| Performing the duties of Erasmus+ unit/department coordinator — sending 1-5 students in the last 365 days. | +2 |
| Serving as an Erasmus+ unit/department coordinator — sending 6-10 students in the last 365 days. | +5 |
| Serving as an Erasmus+ unit/department coordinator — sending more than 10 students in the last 365 days. | +10 |
| Having supervised theses for Erasmus+ students who came to academic units within the last year. | +5 |
| Having signed an Erasmus+ Inter-institutional Agreement under KA131 with Group 1 and Group 2 countries within the last year. | +10 |
| Having signed an Erasmus+ Inter-institutional Agreement under KA131 with Group 3 countries within the last year. | +5 |
| Mobility for developing digital skills (DOTs) | +5 |
| CBDDO will be carrying out activities related to artificial intelligence within the scope of the 2021-2025 National Artificial Intelligence Strategy. | +5 |
| Receiving disaster relief assistance from AFAD (Disaster and Emergency Management Presidency of Turkey) | +5 |
| Being a veteran or the spouse or child of a martyr/veteran | +5 |
| Documentation of disability status | +5 |
| To be administrative staff | +5 |
| Waiver of rights except in cases of force majeure and within the specified waiver periods. | -20 |
| Participating in mobility within the country of citizenship. | -10 |
| For each mobility activity completed or qualified for within 0-1 year | -15 |
| For each mobility activity completed or qualified for within the last 1-2 years | -10 |
| For each mobility activity completed or qualified for within the last 2-3 years | -5 |
In case of a tie in total scores, priority will be given to personnel who have not previously benefited from the program. If there is still a tie, the following criteria may be considered in order: foreign language score, length of service at Sivas Cumhuriyet University, length of service in civil service, and age.
Foreign language
Foreign Language Exam, Minimum Scores and Required Documents
The foreign language exam, minimum score, validity of exam results, and special application provisions that will be applied to Erasmus+ staff mobility applications from the 2027 call year onwards are summarized below.
The internal Erasmus+ foreign language exam will not be administered from the 2027 call for applications onwards.
The in-house Erasmus+ Foreign Language Exam, coordinated by the Erasmus+ Institutional Coordinator, will not be administered for Erasmus+ projects in the 2027 call year and beyond. Applications will be based on the valid exam results and relevant announcement provisions specified below.
Exams conducted by ÖSYM (Turkish Higher Education Institutions Examination Center)
- Foreign Language Proficiency Level Determination Exam (YDS)
- Electronic Foreign Language Exam (e-YDS)
- Higher Education Institutions Foreign Language Examination (YÖKDİL)
- Electronic YÖKDİL Exam (e-YÖKDİL)
- Electronic English Proficiency Exam (e-TEP)
International Foreign Language Exams
Result certificates from international foreign language exams equivalent to those listed and accepted in the OSYM International Foreign Language Exam Equivalencies Document, which was in effect as of the date of publication of the relevant Erasmus+ announcement, may be used.
Document and Verification Requirement
Documentation of foreign language proficiency scores with an official transcript is mandatory. The document uploaded to the application system must be verifiable, legible, and valid. Simply stating the score is not sufficient.
2027 and Beyond
Minimum Foreign Language Scores for Personnel Applications
Unless otherwise explicitly stated in the relevant mobility announcement, the following minimum points and qualification levels apply.
| Type of Mobility | Staff Group | Minimum Score | CEFR Level |
|---|---|---|---|
|
Teaching Mobility STA |
Academic staff | 75 | B2 |
| Academic staff working in units or departments related to foreign languages, or who have graduated from departments in the field of foreign languages. | 90 | B2+ | |
|
Traineeship Mobility STT |
Academic staff | 60 | B1 |
| Academic staff working in units or departments related to foreign languages, or who have graduated from departments in the field of foreign languages. | 90 | B2+ | |
| Administrative staff | 50 | A2 |
Special Application
KA131 and KA171 Training Mobility Programs
KA131 — Studying at a Higher Education Institution
If the Training Mobility under KA131 is carried out at a higher education institution or a unit, center or enterprise affiliated with a higher education institution, the minimum foreign language scores required for Teaching Mobility will be applied instead of the scores determined for Training Mobility.
KA171 — Training Mobility
The higher education institution exemption foreseen for KA131 does not apply to KA171 mobilities. Minimum foreign language scores for Study Mobility are used, regardless of the nature of the host institution.
KA131 — Organizations Other Than Higher Education Institutions
If the Training Mobility is carried out in a public institution, private sector organization, non-governmental organization, or other suitable institution or organization, the minimum points determined for Training Mobility will be applied.
Validity
Special Provisions Regarding Personnel Examination Results
Exam Results Before April 7, 2013
The date of the first YDS exam conducted by ÖSYM in staff mobility applications. April 7, 2013 The following will be taken into consideration. Result documents from foreign language exams conducted by ÖSYM on or after this date will be accepted, provided they meet the other conditions.
Foreign language exam results obtained before April 7, 2013, will not be considered in staff mobility applications, regardless of the score or proficiency level.
YÖKDİL Exam Results
In terms of YÖKDİL, only Conducted by ÖSYM Exam result documents are accepted as valid.
Results from YÖKDİL exams administered by other institutions or organizations before the implementation of YÖKDİL by ÖSYM (the Turkish Higher Education Council) are not considered in personnel mobility applications.
The other institution has a higher language requirement: If the host institution, the country where the mobility will take place, the relevant department or program requires a higher foreign language proficiency score than those specified here, meeting the minimum score does not guarantee acceptance. It is the applicant's responsibility to meet the higher requirement requested by the host institution.
In Mixed Intensive Programs (BIPs), mixed or short-term mobility programs, and announcements with special conditions, the minimum foreign language proficiency score, accepted documents, or evaluation method may be differentiated according to the specific announcement. Such exceptional practices are clearly stated in the announcement text and implemented within the framework of the authorized board/approval processes.
Grant
Staff Mobility Grant Information
Staff mobility grants are a contribution; they are not intended to cover all expenses related to the period spent abroad.
KA131 — Group 1 Countries
Daily Grant
171 €
Germany, Austria, Belgium, Denmark, Finland, France, Netherlands, Ireland, Italy, Sweden, Iceland, Liechtenstein, Luxembourg, Norway, and Region 13 and 14 countries not affiliated with the Programme.
KA131 — Group 2 Countries
Daily Grant
153 €
Southern Cyprus, Spain, Malta, Portugal, Greece, Czech Republic, Estonia, Latvia, Slovakia, and Slovenia.
KA131 — Group 3 Countries
Daily Grant
133 €
Bulgaria, Croatia, North Macedonia, Lithuania, Hungary, Poland, Romania, and Serbia.
KA171 — Countries Not Associated with the Programme
Daily Grant
190 €
This applies to staff mobility from Türkiye to third countries in regions 1-12 that are not related to the Programme.
Hibenin toplam tutarının genel olarak %80’i hareketlilik öncesi veya hibe sözleşmesinde belirtilen süre içinde, %20’si ise hareketlilik sonrası uygunluk kontrolü sonucunda ödenir.
Trip
Mileage-Based Travel Grant
Travel grants are calculated using the European Commission's distance calculator, based on the one-way distance between the sending and host institutions. The amounts in the table are the total round-trip contribution; they are not multiplied by two.
| Travel Distance | Standard Travel Grant | Green Travel Grant |
|---|---|---|
| 10-99 km | 28 € | 56 € |
| 100-499 km | 211 € | 285 € |
| 500-1999 km | 309 € | 417 € |
| 2000-2999 km | 395 € | 535 € |
| 3000-3999 km | 580 € | 785 € |
| 4000-7999 km | 1188 € | 1188 € |
| 8000 km or more | 1735 € | 1735 € |
If necessary, individual support grants can be provided for a maximum of two travel days in total before and after the activity for standard travel; and for a maximum of six travel days in total for green travel using low-emission transportation vehicles. The travel days must actually take place and be supported by relevant documentation.
Sustainability
Green Travel
Under the Erasmus+ program, green travel means that at least half of the total round-trip journey is undertaken using low-emission transportation. Transportation methods such as trains, buses, bicycles, and shared cars can be considered within this scope.
Which modes of transportation?
Trains, buses, bicycles, and carpooling are among the low-emission transportation options. Sea travel, when used in conjunction with other low-emission modes of transport, can also be considered green travel.
Round trip is considered together.
When determining green travel status, not only the one-way trip but also the entire round-trip route is considered. At least half of the total journey must be undertaken using low-emission transportation vehicles.
Additional Travel Days
If necessary, individual support grants can be provided for a maximum of 2 travel days in total for standard travel, and a maximum of 6 travel days in total before and after the activity for green travel.
Certification
Tickets, reservations, payment receipts, travel documents, or other documents that can verify the route and mode of transport used must be kept and presented to the Coordinator's Office upon request.
Priority is given to low-emission transportation for journeys under 500 km.
In Erasmus+ higher education mobility programs, journeys under 500 km are generally expected to be undertaken using low-emission vehicles. For journeys over 500 km, combining different modes of transport to make the trip more sustainable is strongly encouraged.
01
Plan the route.
Determine low-emission transportation options and total travel time.
02
Report your support
Indicate the green travel option during the application process.
03
Keep the documents safe.
Keep all your travel documents and route proof for both your outbound and return journeys.
04
Final Inspection
The grant will be finalized based on the type of travel undertaken and the documents submitted.
The travel grant for green travel is the amount specified in the KM-Based Travel Grant table for the relevant distance band. The distance band is determined based on the one-way distance between the sending institution and the activity location; the amount in the table is the total round-trip travel contribution.
Green travel support must be requested during the application process, and the required documents must be submitted within the specified timeframe. If the trip does not meet the green travel conditions or cannot be adequately documented, green travel support may not be granted, and the grant amount may be re-evaluated based on the type of trip undertaken.
Support
Inclusion Support
The Erasmus+ Program encourages the participation of participants with limited resources. A participant with limited resources is a potential participant who, due to their personal physical, mental, or health condition, would not be able to participate in the project or mobility activity without additional financial support.
Inclusion support may be provided where appropriate to facilitate the participant's access to mobility. The process is carried out in accordance with the relevant announcement, the Turkish National Agency's implementation rules, and the Erasmus+ Programme Guide.
Inclusion support must be requested during the application process, and the relevant documents must be uploaded to the system. Applications for support not requested during the application process may not be accepted later.
KA171
List of Third Countries Not Associated with the Program
KA171 mobilities are carried out with third countries not associated with the Programme. The table below shows the regional classification from 1 to 14 as found in the Erasmus+ Programme Guide.
| Region No. | Region Name | Countries |
|---|---|---|
| 1 | Western Balkans | Albania, Bosnia and Herzegovina, Kosovo*, Montenegro |
| 2 | Eastern Neighbourhood Region | Armenia, Azerbaijan, Belarus, Georgia, Moldova, Ukraine |
| 3 | Southern Mediterranean Countries | Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, Tunisia |
| 4 | Russian Federation | Russia |
| 5 | Asia | Bangladesh, Bhutan, Cambodia, China, North Korea, India, Indonesia, Laos, Malaysia, Maldives, Mongolia, Myanmar, Nepal, Pakistan, Philippines, Sri Lanka, Thailand, Vietnam; high-income countries and regions: Brunei, Hong Kong, Japan, South Korea, Macau, Singapore, Taiwan |
| 6 | Central Asia | Afghanistan, Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan |
| 7 | Middle East | Iran, Iraq, Yemen; high-income countries: Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, United Arab Emirates |
| 8 | Pacific | Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, East Timor, Tonga, Tuvalu, Vanuatu; high-income countries/regions: Australia, Cook Islands, New Zealand |
| 9 | Sub-Saharan Africa | Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cabo Verde, Central African Republic, Chad, Comoros, Congo, Democratic Republic of Congo, Ivory Coast, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Eswatini, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Tanzania, Togo, Uganda, Zambia, Zimbabwe |
| 10 | Latin America | Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, Venezuela |
| 11 | Caribbean | Antigua and Barbuda, Bahamas, Barbados, Belize, Cuba, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago |
| 12 | USA and Canada | United States of America, Canada |
| 13 | Region 13 | Andorra, Monaco, San Marino, Vatican City State |
| 14 | Region 14 | Faroe Islands, Switzerland, United Kingdom |
The countries, universities, activity types, ISCED areas, foreign language requirements, and quotas for KA171 staff mobility applications are specified in the relevant application announcement. This table is provided to show the general regional classification.
APPLICATION
Cases Not Covered by the Regulations
In cases not covered by this page and the relevant application announcement, the following provisions shall apply: the Erasmus+ Program Guide for the relevant call year, the current Handbook for Higher Education Institutions published by the Turkish National Agency, Sivas Cumhuriyet University Erasmus+ implementation regulations, Erasmus+ Institutional Coordinator Board decisions, European Union Project Legal Representative Approvals, and other relevant legislation.
Where a different or specific provision exists in the current regulations published by the European Commission, the Turkish National Agency, or other competent authorities, the current and specific regulation in force for the relevant call and activity shall prevail.
Quick Access
Staff Mobility Links
The information on this page is for general informational purposes only. For Erasmus+ staff mobility applications, evaluations, placements, grants, quotas, document submissions, and process management, the PDF text of the relevant application announcement, the current application rules published by the Turkish National Agency, the Erasmus+ Program Guide, our university guidelines, and relevant committee/board decisions shall be taken as the basis. In case of any discrepancies between the announcement text and the information on this page, the provisions of the announcement text shall prevail.