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ADVERTISEMENT NUMBER: 2405
ADVERTISEMENT TITLE: Erasmus+ Student Short-Term Doctoral Internship Mobility Announcement
TYPE OF ACTION: KA131 (EU Member States and Third Countries Associated with the Programme)
PROJECT TYPE: PROJECTS WITH A SINGLE OR MULTIPLE (CONSORTIUM) BENEFICIARIES
PROJECT YEAR: The years 2023, 2024, 2025
PROJECT NO: 2023-1-TR01-KA131-HED-000118709, 2023-1-TR01-KA131-HED-000120746, 2023-1-TR01-KA131-HED-000139808, 2023-1-TR01-KA131-HED-000147173, 2024-1-TR01-KA131-HED-000208641, 2024-1-TR01-KA131-HED-000208600, 2024-1-TR01-KA131-HED-000223204, 2024-1-TR01-KA131-HED-000200375, 2024-1-TR01-KA131-HED-000222996, 2025 Single and Multiple (Consortium) Beneficiary Projects (2025-1-TR01-KA131-HED-000XXXXXX)
PUBLICATION DATE: 16.09.2024
RESPONSIBLE PERSONNEL
Student Trainee Mobility Coordinator
Ayşe CERAN
Student Trainee Mobility Coordinator
Extension: 5168
International Line: 0346 487 5168
E-Mail: akizilyazi [at] Cumhuriyet.edu.tr
EVALUATION RESULTS
The Erasmus+ Short-Term PhD Traineeship Mobility (2023, 2024, 2025 KA131) reserve placement results have been announced via TURNAPortal. Candidates can view their application results. https://turnaportal.ua.gov.tr You can access the results after logging in with your personalized e-Government password at [address]. In accordance with our Coordination Office's principles of transparency, the evaluation results are also published below in list form.
Candidates who are accepted to the mobility program must complete and upload the participation declaration form to TURNAPortal by 16:30 on November 26, 2024. Candidates who decide to withdraw from the mobility program must complete and upload a waiver form to TURNAPortal. Candidates who fail to complete and upload the relevant documents to TURNAPortal will be subject to sanctions in accordance with the relevant legislation. The relevant forms can be found at the bottom of the page.
Since the additional grants for projects numbered 2023-1-TR01-KA131-HED-000118709 and 2023-1-TR01-KA131-HED-000120746 must be used by the project completion date, reserve participant candidates must complete their mobility by July 6, 2025. They must have returned to the country and completed all procedures by this date.
TURNAPortal Application Result Inquiry ScreenSMP – KISA DÖNEM DOKTORA (ENSTİTÜ ÖĞRENCİLERİ) HAREKETLİLİĞİ DEĞERLENDİRME SONUÇLARI (PDF)
Since the additional grants for projects numbered 2023-1-TR01-KA131-HED-000118709 and 2023-1-TR01-KA131-HED-000120746 must be used by the project completion date, reserve participant candidates must complete their mobility by July 6, 2025. They must have returned to the country and completed all procedures by this date.
Mobility can last a minimum of 14 and a maximum of 30 days. Mobility beyond these periods is not possible depending on the project type and budget.
This announcement (Short-Term Doctoral Internship Mobility) involves requesting service passports from students. Service passport requests from students who are also university staff will not be processed by our Coordination Office. Staff members must apply to their respective departments. Students requesting a service passport must fill out the General Purpose Petition and attach a barcode passport obtained from e-Government within the last 15 days.
- Protocol Document
- Population and Family Registration Certificate (with details),
- Criminal Record and
- Historical Settlement Document
Applicants must upload the PDF version and submit it online. Requests not submitted within the specified dates will not be considered. Requests will be accepted only if deemed appropriate by the Board of Directors.
In accordance with the letter dated 04.09.2024 and numbered 694082 from the Ministry of Interior
- Careful attention must be paid to ensuring that the assigned individuals are suitable for the nature of the task.,
- No assignments should be made to individuals who do not reside within the provincial boundaries where the assignment is made.,
- Applications are submitted to the provincial population and citizenship directorates in the provinces where the governorates making the appointments are located.
to be taken
This is required. In cases that contradict the relevant document, the service passport application will be rejected.
Uploading all documents to the TURNAPortal system is mandatory. Participants who fail to upload their participation declaration to TURNAPortal by the specified date will lose their rights. Candidates who fail to upload their waiver application to TURNAPortal by the specified dates will be subject to sanctions in accordance with the relevant legislation.
In accordance with the letter dated 22.02.2022 and numbered 12994 from the Presidency of the Council of Higher Education and the letter dated 06.10.2023 and numbered 81749 from the Presidency of the European Union Education and Youth Programs Center of the Ministry of Foreign Affairs of the Republic of Turkey (Turkish National Agency), it has been stipulated that the processes related to Erasmus+ Higher Education Student and Staff Mobility must be carried out through TURNAPortal (https://turnaportal.ua.gov.tr/). Therefore, it is mandatory to upload all documents requested before, during, and after the mobility (declaration of participation, waiver letter, acceptance letter/invitation letter, identity card, passport, learning agreement, certificate of participation, etc.) to the Portal.
The 2025 Contribution Agreement between Turkey and the European Commission has not yet been signed. Therefore, your application for Erasmus+ student mobility, whether you are selected for a mobility program with or without funding, does not constitute a vested right. Whether you will receive funding, and the amount of your funding, will be finalized once the agreement with the European Commission is signed and the subsequent funding allocation process for your university is completed. Your university or the Turkish National Agency cannot be held responsible for any financial or non-financial losses that may arise from delays or disruptions in these agreement processes.
Erasmus+ Selection Committee Decision
The Erasmus+ Student Short-Term Doctoral Traineeship Mobility Announcement (2023, 2024, 2025 KA131 [Announcement No: 2405]) and the Erasmus+ Student Short-Term Doctoral Traineeship Mobility Announcement (2024 KA171 [Announcement No: 2406]), published on September 16, 2024, for the purposes of evaluating applications for the 2023, 2024, 2025 KA131 (EU Member States and Associated Countries) and 2024 KA171 (Third Countries Not Associated with the Program) Short-Term Doctoral Student Traineeship Mobility, were evaluated by the Erasmus+ Selection Committee, consisting of three members appointed by the Rectorate of Sivas Cumhuriyet University with letter number 236837 dated December 5, 2022. The committee is headed by Prof. Dr. [Name], Head of the International Relations Office. The Board of Directors, chaired by Ali AKSU, met on November 15, 2024, at 13:00 and decided that the Student Mobility Evaluation Results listed in the attached list are acceptable.
During the evaluation and final decision-making process for these applications, there were no personal relationships between any of the applicants and the members of the Election Commission that could affect their impartiality. The decision was made in accordance with the principles of transparency.
WORKFLOW
Things to do before you go
- Declaration of Participation/Waiver
- Invitation Letter/Acceptance Letter
- Europass CV
- Internship Application Form
- Internship Agreement - Pre-Mobility Part (Learning Agreement)
- AUTHORIZATION Record
- EU Academy language exam results certificate.
- VakıfBank Current Account Euro IBAN
- Insurance Policy
- Passport
- Visa
- UETS e-Notification Address Registration Certificate
- Eligibility Letter
- Language Certificate
- Visa Facilitation Letter
- Grant Agreement
- %80 ödemenin yatırıldığına dair dekont
What to do upon arrival at the other institution.
- Upon arrival at the receiving institution, the arrival form must be signed and uploaded to the system within one week.
- The resignation form must be signed and uploaded to the system before leaving the other institution.
Things to do after returning
- Travel documents must be uploaded to the system (all travel documents for both outbound and return journeys, including plane boarding passes, bus tickets, and train tickets, must be uploaded).
- Certificate of Participation
- Internship Agreement - Pre-Mobility section (learning agreement)
- E-government Entry and Exit Document
- Passport entry and exit stamps
- eu|academy 2nd language exam results certificate
- EU Survey
- %20 ödemenin yatırıldığına dair dekont
- Completing the satisfaction survey
Optionally, you can share visuals of the teaching or learning activities you conducted during your mobility period with our Coordination Office. The visuals you share will be used to publish them on our social media accounts and website.
IMPORTANT DATES
21.11.2024 – Date of announcement of reserve placement results
26.11.2024 16.30 – Deadline for Submitting the Declaration of Participation or Waiver
26.11.2024 16.30 – Deadline for Submitting Appeals Against Evaluation Results
26.11.2024 16.30 – The deadline for students applying for a service passport to submit their service passport application form.
31.01.2025 16.30 – Deadline for Delivery of the Invitation Letter
27.11.2024 – The earliest date on which mobility can begin
06.07.2025 – The latest date by which the mobility must be completed.
Since the additional grants for projects numbered 2023-1-TR01-KA131-HED-000118709 and 2023-1-TR01-KA131-HED-000120746 must be used by the project completion date, reserve participant candidates must complete their mobility by July 6, 2025. They must have returned to the country and completed all procedures by this date.
FORMS & APPLICATIONS
All forms must be completed electronically via our website.
In accordance with the European Commission's "Paperless Erasmus+" decision, physical documents are no longer accepted. Only documents that cannot be prepared digitally will be accepted physically.
Contact the Erasmus+ Institutional Coordinator
You can ask all your questions via the CONTACT FORM linked below. For questions regarding staff mobility, you can direct them to the relevant staff member by selecting the appropriate unit on the form. Communication with our Coordination Office must be established through this form. Messages sent to our Coordination Office's email address will not be considered.
You can also send your invitation letters and other scanned documents to the relevant personnel using this form.
Since the additional grants for projects numbered 2023-1-TR01-KA131-HED-000118709 and 2023-1-TR01-KA131-HED-000120746 must be used by the project completion date, reserve participant candidates must complete their mobility by July 6, 2025. They must have returned to the country and completed all procedures by this date.
* In case of any discrepancy between the data on this page and the PDF version of the advertisement text, the PDF version shall prevail.