Erasmus+ Student Mobility is an Erasmus+ program that allows students to complete a specific part of their studies at a partner higher education institution.
This guide is designed to help you understand the essential steps of the process, from the application stage to the post-mobility period.
What is Learning Mobility?
Within the scope of learning mobility, students can study for one academic semester or, if applicable, longer at a higher education institution that has an Erasmus+ agreement.
Courses and academic studies to be undertaken during the mobility period are determined before the mobility period and recorded through a Learning Agreement.
Academic studies successfully completed during the mobility period are recognized in the student's own program in accordance with the approval processes of the relevant academic unit.
Who can apply?
Application requirements are specified in the application announcement published for each application period.
In general, the student:
- Being a full-time enrolled and active student in formal education at Sivas Cumhuriyet University,
- Meeting the required academic conditions for the relevant type of mobility,
- The applicant must also meet the other requirements stated in the application announcement.,
- There must be a suitable Erasmus+ agreement between the department/program and the institution to which the application is being made.
is necessary.
For exact conditions, always refer to the most current Erasmus+ announcement.
What should I do before applying?
Before applying, it is recommended that you review the following points:
- Review your department's Erasmus+ agreements.
- Research the universities you can attend.
- Check the universities' academic calendars.
- Review the language of instruction and any language requirements.
- Evaluate how the offered courses fit into your schedule.
- Carefully read the latest Erasmus+ application announcement.
When choosing a university, it's important to evaluate it based on academic merit, not just city or country.
How to Apply?
Applications are submitted through the system and within the dates specified in the Erasmus+ application announcement published for the relevant period.
The documents required for application may vary depending on the application period.
Before the application is complete:
- personal information,
- academic information,
- contact information,
- your preferences,
- uploaded documents
It must be ensured that it is correct.
Simply registering the application in the system may not be sufficient. All steps specified in the job advertisement must be completed.
Evaluation and Selection Process
Applications are evaluated according to the assessment criteria specified in the relevant Erasmus+ announcement.
After the results are announced, the candidates:
- royal,
- spare,
- He didn't win.,
- invalid application
It can be announced in different situations, such as these.
The announcement of the results should be read carefully.
Being selected doesn't automatically mean you've been directly accepted by the other university.
What happens after you qualify?
For students who have been accepted to Erasmus+ mobility and have submitted their participation declaration, the process at the host institution begins.
The general process is as follows:
1. Nomination
The student is nominated to the host university by the Erasmus+ Institutional Coordinator.
This process is called nomination.
The nomination process is not carried out by the student themselves; unless otherwise specified, it is handled by the relevant Erasmus+ unit.
2. Application to the Other University
After the nomination, the other university may ask the student to apply separately through their own application system.
At this stage, by the other institution:
- online application form,
- transcript,
- student certificate,
- language certificate,
- identity or passport information,
- Photograph,
- Learning Agreement
Documents such as these may be requested.
The application deadlines of the other institution must be carefully monitored.
3. Online Learning Agreement (OLA)
The Learning Agreement is the key Erasmus+ document outlining the courses to be taken during the mobility period and the academic recognition of these courses.
Courses should be determined in consultation with the relevant academic/departmental Erasmus+ coordinator.
Before the Learning Agreement is approved, it is important to evaluate the courses in terms of content, credits, and academic suitability.
4. Acceptance Letter
Following the evaluation of the application by the receiving institution, an Acceptance Letter or equivalent document may be issued indicating that the student has been accepted.
This document may be required especially for visa, assignment, or other mobility applications.
Things to do before mobility
Receiving acceptance from the host institution should not be considered the end of the Erasmus+ process.
The following procedures are typically involved before mobility begins:
- Completion of Learning Agreement approvals,
- receiving the acceptance letter,
- preparation of necessary contracts,
- reporting bank information,
- insurance procedures,
- Completion of visa or residence permit procedures,
- making a travel plan,
- Submission of documents requested by the Erasmus+ Institutional Coordinator.
The required documents may not be the same for every student. Information provided by the coordination office should be followed.
During Mobility
Once you arrive at the host university, you must complete the necessary registration procedures.
If course changes are necessary, the Learning Agreement must be amended with the approval of all relevant parties.
Especially during mobility:
- course registrations,
- academic calendar,
- exam dates,
- Changes to the Learning Agreement,
- mobility start and end dates
It is the student's responsibility to follow along.
In case of any problems, it is recommended that the matter be shared with the department coordinator and the Erasmus+ Institutional Coordinator without delay.
After Mobility
Once the mobility program is complete, closing and academic recognition procedures are carried out.
Depending on the situation, the following documents may be required from the other institution:
- Transcript of Records,
- Certificate of Attendance / Confirmation of Stay,
- current Learning Agreement,
- other documents requested by the institution
It can be found.
Documents must be submitted to the Erasmus+ Institutional Coordinator on time.
Academic recognition procedures are handled by the relevant academic unit.
Points to Consider
Different universities may have different application deadlines and document requirements for the Erasmus+ program.
Therefore, it is necessary to regularly monitor not only the announcements published by Sivas Cumhuriyet University, but also the emails sent by the other university.
Applications, acceptances, visas, or Learning Agreement processes should not be left until the last minute.
Do you need help?
For quick questions about your process, please see our Frequently Asked Questions page.
If you are unsure which stage you are at or what action you need to take, you can use the Erasmus+ Wayfinder.
If you have any unresolved issues regarding your personal file or application, you can create a support ticket through the Erasmus+ Support System.
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What should the department coordinator check in the Learning Agreement (LA – OLA)?
The coordinator should check the academic compatibility of the selected courses with the student's program, the credit load, the recognition plan, and the academic justification for any changes made during the mobility period.
Does the Unit/Department Coordinator handle the student nomination process themselves?
The nomination process may vary depending on the project and institutional workflow. The formal nomination of a student to the partner institution must be carried out within the institutional process determined by the Erasmus+ Institutional Coordinator; independent nominations via personal email should not be processed. All nomination processes are handled centrally by the Coordinator.
Does being selected for the Erasmus+ Student Mobility program mean I've been accepted to the host university?
No. Being accepted to our university does not negate the application and admission process of the other university. The other institution will review the necessary documents and complete the admission process separately. The other institution reserves the right to reject the student without giving any reason. In this case, the candidate cannot claim any rights from our Coordination Office.
Can I end my mobility program earlier than planned?
If an early return is necessary due to a compelling or justifiable reason, the situation must be reported to the Erasmus+ Institutional Coordinator without delay. The duration of the activity, grant, and academic processes will be re-evaluated according to the relevant rules. Long-term student mobility must be a minimum of 60 days, and short-term student mobility a minimum of 5 days. If the mobility period falls below these limits, and unless there is a force majeure event, the mobility will be cancelled and a refund will be issued. The acceptance of force majeure is at the discretion of the Coordinator.
Who submits the application to the other university?
Following the nomination process, the host university will inform the student or the Erasmus+ Institutional Coordinator about the application procedure and required documents. It is the student's responsibility to complete the application form and submit all required documents on time.