Erasmus+ Student Learning Mobility Reserve Placement Results (2023, 2024 KA131)

ADVERTISEMENT NAME: Erasmus+ Student Study and Traineeship Mobility Announcement

TYPE OF ACTION: KA131 (EU Member States and Third Countries Associated with the Programme)

PROJECT TYPE: PROJECTS WITH A SINGLE OR MULTIPLE (CONSORTIUM) BENEFICIARIES

PROJECT YEAR: The years 2023, 2024

PROJECT NO: 2022-1-TR01-KA131-HED-000057314, 2022-1-TR01-KA131-HED-000059267, 2022-1-TR01-KA131-HED-000064914, 2023-1-TR01-KA131-HED-000118709, 2023-1-TR01-KA131-HED-000120746, 2023-1-TR01-KA131-HED-000139808, 2023-1-TR01-KA131-HED-000147173, 2024 Single and Multiple (Consortium) Beneficiary Projects
(2024-1-TR01-KA131-HED-000XXXXXX)

PUBLICATION DATE: 04.12.2023

04.12.2023 tarihinde “Erasmus+ Öğrenci Hareketliliği İlanı (2023, 2024 KA131)” başlığı ile yayınlanan 2023, 2024 KA131 Öğrenci Öğrenim ve Staj Hareketliliği (AB Üye Ülkeler ve Programla İlişkili Ülkeler) ilanına yapılan başvuruların yedek yerleştirme sonuçlarını değerlendirmek amacıyla 05.12.2022 tarih ve 236837 sayılı yazı ile Sivas Cumhuriyet Üniversitesi Rektörlüğü tarafından atanan üyelerin üçünden oluşan Erasmus+ Seçim Komisyonu Dr. Öğr. Üyesi Yasin GÖRMEZ başkanlığında 23.09.2024 tarihinde saat 14.00’da toplanmış ve ekli listede yer alan Öğrenci Staj Hareketliliği Yedek Yerleştirme Sonuçlarının uygun olduğuna karar vermiştir.

“During the evaluation of these applications and the final decision-making process, there are no personal relationships between any of the applicants and the members of the Election Commission that could affect their impartiality. The decision was made in accordance with the principles of transparency.”

1. Candidates who are primarily selected must complete a declaration of participation online within the specified dates if they will participate, or a waiver form if they will not participate. Candidates on the reserve list do not need to take any action.
2. Candidates who declare their intention to participate in the mobility program will receive an email from the relevant staff member regarding the workflow.
3. An orientation meeting for students is organized by the Coordination Office. Attendance at the meeting is mandatory; those who do not attend will be subject to sanctions in accordance with the relevant legislation.
4. Candidates who are selected for the internship mobility program must submit their internship invitation letter by the specified date. Candidates who fail to submit their invitation letter by the specified date will be considered to have forfeited their rights, sanctions will be applied in accordance with the relevant legislation, and if deemed necessary, the opportunity will be given to alternates.
5. The nomination process for candidates who are accepted for study mobility is handled by the Coordination Office. Following the nomination process, if the host institution accepts the student, an invitation letter is requested from the relevant university and sent to the participant.
6. Participants undertaking study mobility visit the website of the host university to conduct research and learn about the institution's academic calendar, courses, department coordinator, admission requirements, necessary documents, and application procedures, and then complete the relevant processes.
7. All participants are required to use their institutional email addresses (studentnumber@cumhuriyet.edu.tr) in the European Commission information systems. Participants who do not have an institutional email address or have forgotten their password can obtain a new password from the Information Technology Department's website.
8. Participants undertaking learning mobility register on the following systems: SCÜPortal, YETKİM, OLA, EU|Academy, and ErasmusApp. After registration, the OLA form is completed and signed with the assistance of the unit coordinator. Once the participant signs the OLA online, the document appears in the unit coordinator's system. The unit coordinator reviews the OLA and either signs or rejects it. If rejected, the OLA appears on the student's screen, requesting corrections. The OLA signed by the unit coordinator is sent to the coordinator at the host institution. After the host institution's unit coordinator also signs, the OLA is completed. If the host institution is not yet using the OLA system, the OLA is completed as a Word file and processed with a wet signature.
9. Participants undertaking an internship mobility program must complete the Internship Application Form and Traineeship Agreement (LA) available on the website. There is no OLA (Online Traineeship Agreement) for this internship mobility program. The LA for Traineeship document must be completed as a Word file. To ensure that the European Commission and the host institution can be notified of the participant's student registration, they must register with SCÜPortal, YETKİM, EU|Academy, and ErasmusApp systems.
10. Before starting their mobility program, all participants are advised to register on the EU|Academy website and take the foreign language test to assess their language skills and obtain certification.
11. After the completion of the OLA (Open Learning Agreement), the Academic Approval Form is filled out and signed by the participant, the Erasmus+ unit coordinator, and the Head of Department. The signed document is then submitted to our Coordination Office.
12. If the student has a passport, they will apply for a visa individually with the eligibility/grant and visa letter they will receive from our Coordination Office. Before applying for a visa, participants must obtain travel health insurance (internship participants must also obtain accident and liability insurance). Students without a passport will apply for a passport and start the visa process after receiving their passport. The visa fee is the responsibility of the participant.
13. Vizesini alan öğrenci pasaport ve vizesi ile Koordinatörlüğümüze başvurur ve taahhütname ile hibe sözleşmesini imzalar. Katılımcının Türkiye Vakıflar Bankası T.A.O.’da Vadesiz Avro hesabının olması gerekmektedir. Hesabı olmayan katılımcı hesabını açar ve IBAN Bilgisi Dökümünü Koordinatörlüğümüze teslim eder.  Hibe sözleşmesinin her iki imzası tamamlandıktan sonra mevzuatta ve hibe sözleşmesinde belirtilen süre içerisinde katılımcıya hibenin %80’i yatırılır. Hesabına hibesi yatan katılımcı dekontu Koordinatörlüğe gönderir.
14. The cost of airfare is the responsibility of the participant. In accordance with the protocol between the Turkish National Agency and Turkish Airlines, students requesting a discount code should apply to my Coordinator's Office, and after completing the necessary procedures, they can generate the discount code themselves from the system.
15. Upon arrival at the host institution, the participant signs the Arrival Document, scans it, and sends it to our Coordination Office. This document must be re-signed to include the departure date before returning to Türkiye and submitted to our Coordination Office upon return.

1. To be added later.

Optionally, you can share visuals of the teaching or learning activities you conducted during your mobility period with our Coordination Office. The visuals you share will be used to publish them on our social media accounts and website.