Recognition Procedures

Erasmus+ · Academic Recognition

Recognition Procedures

This is the process of transferring study and traineeship activities carried out abroad under the Erasmus+ program to the academic records of Sivas Cumhuriyet University, in accordance with the academic principles agreed upon before the mobility and the results obtained at the end of the mobility.

Before Mobility LA / OLA and Prior Recognition
During Mobility Approved Changes
Post-Mobility Ultimate Recognition
Academic Outcome Transcript & Diploma Supplement
Erasmus+ Academic Recognition

Basic Principles of Recognition

To ensure a smooth academic completion of the Erasmus+ mobility program, the student's studies abroad are planned before the mobility period begins, and successfully completed activities are transferred to their academic records upon their return.

Pre-Mobility Planning

The content and recognition format of the study or traineeship activity are determined in the Learning Agreement before the mobility begins.

Full Recognition

Previously approved academic studies successfully completed abroad are recognized in accordance with the equivalency requirements of the student's program.

Transfer of Courses, Credits and Grades

Course, ECTS credits, and achievement information for successfully completed academic components are transferred to the student's records in accordance with relevant academic decisions.

Reflection in Academic Records

Once recognition is complete, the relevant course, credit, grade, or internship information will be reflected in the student's transcript and, where applicable, the Diploma Supplement.

Full recognition: It is essential that academic studies successfully completed abroad, as approved by the Learning Agreement prior to the mobility period, are recognized in accordance with the equivalency requirements of the student's educational program.

Erasmus+ Student Learning Mobility

Recognition in Learning Mobility

The courses a student will take abroad are planned before the mobility period begins. After returning, the recognition process for the courses the student has successfully completed is carried out based on the transcript issued by the host institution.

Before Mobility

Online Learning Agreement and Course Matching

The courses a student will take at the host higher education institution are determined by the Online Learning Agreement (OLA).

  • The courses the student will take at the host institution and the courses that will be considered equivalent at Sivas Cumhuriyet University are determined.
  • The academic content and ECTS credits of the courses are taken into account in the recognition plan.
  • OLA is approved by the student, the sending institution, and the hosting institution.
  • Upon the student's return, these courses will be recognized based on the transcript to be issued by the host institution. Department Board Decision (DBD) It is taken.
During Mobility

Course Changes

If courses need to be added, dropped, or changed after the mobility period has started, these changes must be made on the Learning Agreement.

  • The changes made must be approved by the student, the sending institution, and the hosting institution.
  • If a course change affects the course equivalencies at SCU, the recognition plan will be updated accordingly.
  • The final Learning Agreement, approved by the student and both institutions at the end of the mobility period, will be considered the primary agreement.
Post-Mobility

Return Transcript and Final Recognition

Organized by the hosting higher education institution Transcript of Records Based on this, the recognition of the courses taken and successfully completed by the student is carried out.

  • The return transcript and the final approved Learning Agreement are evaluated together.
  • Regarding the recognition of the equivalents at SCU for courses successfully completed by the student. Department Board Decision (DBD) after mobility It is taken.
  • Following the Department Board's decision, the relevant academic unit's management board makes a decision.
  • Procedures for faculty students Faculty Board Decision (FYYK) It is completed with.
  • In institutes, colleges, or other academic units, the decision of the relevant unit's authorized board will be implemented.
  • The academic decision is sent to the Student Affairs office.
Academic Registration

Recording Courses in the Transcript

In accordance with the relevant academic board decisions, the Student Affairs Office adds the equivalents of courses successfully completed abroad to the student's program.

  • A course completed abroad is considered equivalent to a pre-determined SCU course.
  • Course completion and grade information is recorded in the student's academic record in accordance with the relevant academic recognition decision.
  • This indicates that the recognized course was completed within the scope of Erasmus+ mobility. The phrase Erasmus+ It is included in academic records.
Graduation

Diploma Supplement

Learning mobility undertaken within the scope of Erasmus+ will be reflected in the student's graduation certificate.

  • Recognized academic work is listed on the student's graduation transcript.
  • Information regarding Erasmus+ learning mobility for the student Diploma Supplement It is shown.
Studies Mobility

Summary of the Recognition Process

1
OLA is getting ready. Courses to be taken abroad and their equivalents at SCU are determined.
2
Preliminary Recognition A Department Board Decision is made regarding the recognition of the courses upon return.
3
Mobility The student completes their approved academic program at the host institution.
4
Ultimate Recognition According to the return transcript, a BKK (Board of Directors) and relevant board decision will be made.
5
Academic Registration Courses are recorded in the transcript, and Erasmus+ information is added to the Diploma Supplement.
Erasmus+ Student Traineeship Mobility

Recognition in Internship Mobility

How an Erasmus+ traineeship mobility will be recognized in a student's academic program depends on the type of traineeship. Therefore, it should be determined before the mobility whether the traineeship is voluntary, compulsory, or part of an applied course with ECTS credits/grades.

Volunteer Internship

This is an internship activity carried out under the Erasmus+ program, which does not replace a mandatory internship in the student's educational program.

  • Internship activity before mobility Learning Agreement for Traineeships It is planned with.
  • Mobility at the end Participation Certificate / Traineeship Certificate It is taken.
  • Learning Agreement After the Mobility The section includes the internship duration and performance evaluation.
  • Successfully completed Erasmus+ traineeship mobility is recognized.
  • Erasmus+ internship activity for the student In the Diploma Supplement is included.

Compulsory Internship

This refers to the student fulfilling their mandatory internship requirement, which is part of their enrolled program, abroad under the Erasmus+ program.

  • Whether the Erasmus+ internship will count towards the student's mandatory internship in their program is determined before the mobility period.
  • The activity is planned through a Learning Agreement for Traineeships.
  • Upon successful completion of the internship, the Erasmus+ activity will be awarded to the student. It counts towards mandatory internship requirements.
  • The completion of the mandatory internship will be recorded in the student's academic records and transcript.
  • Erasmus+ mobility is shown in the Diploma Supplement.

Compulsory Practical Course / Internship

This refers to a practical course, clinical practice, professional practice, or similar activity that has ECTS credits and/or a passing grade in the student's curriculum and is carried out within the scope of Erasmus+.

  • The practical course or internship that will be counted as equivalent is determined before the mobility period begins.
  • The relevant course ECTS credit and the form of recognition is shown on the Learning Agreement for Traineeships.
  • At the end of the mobility period, the internship and performance evaluation in the After the Mobility section will be taken into consideration.
  • The course's ECTS credits and, if applicable, grade/fail information are transferred to the corresponding course in the student's program in accordance with the relevant academic decision.
  • The equivalency process is completed, and the relevant practical course is added to the student's transcript.

How internship mobility will be recognized should be determined before, not after, the mobility. Activities that will count towards the student's mandatory internship or practical course requirements in their program are planned accordingly when preparing the Learning Agreement.

Traineeship Mobility

Summary of the Internship Recognition Process

1
The type of internship is determined. It is determined whether the course is voluntary, compulsory, or part of a practical program.
2
Learning Agreement Internship tasks, learning outcomes, and recognition format are agreed upon.
3
Internship is carried out. The student completes the approved internship program at the host institution or organization.
4
After the Mobility The internship period and the student's performance evaluation are completed.
5
Recognition The type of activity is reflected in the academic records and the Diploma Supplement.
Academic Process

Units in the Recognition Process

Recognition procedures are completed as a result of academic decision-making and registration processes conducted between the academic unit where the student is enrolled and the Student Affairs Office.

Department / Program

The Department Board evaluates the academic equivalents of the study or internship activity within the student's curriculum and makes the necessary decisions.

Faculty / Institute / Academic Unit

The recognition process, initiated by the department or program, is decided upon by the authorized governing board of the relevant academic unit.

Student Affairs

In accordance with the academic decision made, course, ECTS credits, grades, or internship information is entered into the student's academic records.

The Result of Recognition

How does Erasmus+ mobility reflect in academic records?

While the form of recognition varies depending on the type of mobility, the aim of Erasmus+ is to make successfully completed activities visible in the student's academic history.

Studies Mobility

Courses successfully completed are recognized as equivalent at SCU in accordance with academic decisions.

Traineeship Mobility

Depending on the type of internship, the activity is recognized as a mandatory internship, a practical course, or an Erasmus+ voluntary internship.

Transcript

Course, credit, grade, or internship information is recorded in the student's academic records and transcript according to the recognition method.

Diploma Supplement

Information on mobility experiences undertaken and recognized under the Erasmus+ program will be included in the Diploma Supplement after graduation.

Short Guide

Key Terms Used in the Recognition Process

Learning Agreement for Studies Öğrenim hareketliliğinde öğrencinin yurt dışında alacağı dersleri ve akademik tanınma planını gösteren öğrenim anlaşmasıdır.
OLA – Online Learning Agreement Öğrenim anlaşmasının Erasmus Without Paper altyapısı üzerinden çevrim içi olarak hazırlanıp onaylanan biçimidir.
Transcript of Records Misafir eden kurum tarafından öğrencinin aldığı dersleri, kredileri ve akademik sonuçlarını gösteren not çizelgesidir.
Learning Agreement for Traineeships Erasmus+ stajının görevlerini, öğrenme çıktılarını, değerlendirme ve tanınma biçimini belirleyen staj anlaşmasıdır.
After the Mobility Staj tamamlandıktan sonra faaliyet süresi ve öğrencinin stajdaki başarı değerlendirmesinin yer aldığı bölümdür.
Diploma Supplement Mezuniyet sonrasında diploma ile birlikte verilen, öğrencinin yükseköğretim yeterliliği ve akademik geçmişi hakkında bilgi sağlayan Diploma Ekidir.